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You can change the text of an index entry by editing the text within the quotation marks in the index entry field as you would any other. When you print the document, Word will not include the hidden text unless you click Options in the Print dialog box and then under Printing Options, select the Print Hidden Text check box. You can hide any text in a document by selecting it, clicking the Font Dialog Box Launcher on the Home tab, selecting the Hidden check box, and clicking OK. When the field is visible, it appears in the document enclosed in quotation marks within a set of braces, with the designator XE and a dotted underline. Index entry fields are formatted as hidden you cannot see them unless you click the Show/Hide ¶ button in the Paragraph group on the Home tab. A good index will include all four entries. One reader might expect to find information about cell phones by looking under cell, whereas another might look under mobile, another under phones, and another under telephones. When building an index, you should choose the text you mark carefully, bearing in mind what terms readers are likely to look up. You can move the dialog box off to the side so that it doesn't block the text you're working with. The Mark Index Entry dialog box remains open to simplify the process of inserting multiple index entry fieldsyou don't have to click the Mark Entry button for each new entry. Specify the formatting of this entry's page number.Īfter you have set the options in the dialog box the way you want them, you can insert an index entry field adjacent to the selected text by clicking Mark, or adjacent to every occurrence of the selected text in the document by clicking Mark All. In this manner, you can direct readers to index terms they might not think of when looking for specific information. Use the selected text as is, modify the entry, and add a subentry.įormat the entryfor example, to make it appear bold or italic in the indexby right-clicking it, clicking Font, and selecting the options you want.ĭesignate the entry as a cross-reference, a single-page entry, or a page-range entry.Ĭross-references appear in the index in the format To insert an index entry field in the document, you select the text you want to mark, and click Mark Entry in the Index group on the References tab to open the Mark Index Entry dialog box, where you can do the following: For example, the main index entry shipping might have below it a cross-reference to warehouse. An index might also include cross-reference entries that direct readers to related entries. For example, the main index entry shipping might have below it the subentries supplies, procedures, and packing. In the index, an index entry might apply to a word or phrase that appears on a single page or is discussed for several pages.
MARK TEXT AS AN INDEX ENTRY WORD 2013 WINDOWS
You don't need to create indexes for documents that will be distributed electronically because readers can use the Find feature or Windows Desktop Search to go directly to search terms. As with a table of contents, an index is inserted at the insertion point as a single field. Word creates an index by compiling an alphabetical listing with page numbers based on index entry fields that you have marked in the document.
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To help readers find specific concepts and terms that might not be readily located by looking at a table of contents, you can include an index at the end of a document.